« Blogging the EU | Main | Scratching out a Logo »

February 01, 2005

Time Management Tips

UNL -- Just in time for students revising prior to spring examinations, we have 13 time management tips worth considering.

Spend Time Planning and Organising. Using time to think and plan is time well-spent. In fact, if you fail to take time for planning, you are, in effect, planning to fail. Organize in a way that makes sense to you. If you need color and pictures, use a lot on your calendar or planning book. Some people need to have papers filed away; others get their creative energy from their piles. So forget the “shoulds” and organize your way.

Set Goals. Goals give your life, and the way you spend your time, direction. When asked the secret to amassing such a fortune, one of the famous Hunt brothers from Texas replied: “First you’ve got to decide what you want.” Set goals which are specific, measurable, realistic and achievable. Your optimum goals are those which cause you to “stretch” but not “break” as you strive for achievement. Goals can give creative people a much-needed sense of direction.

Prioritise. Use the 80-20 Rule originally stated by the Italian economist Vilfredo Pareto who noted that 80 percent of the reward comes from 20 percent of the effort. The trick to prioritizing is to isolate and identify that valuable 20 percent. Once identified, prioritize time to concentrate your work on those items with the greatest reward. Prioritize by color, number or letter - whichever method makes the most sense to you. Flagging items with a deadline is another idea for helping you stick to your priorities.

Use a To-Do List. Some people thrive using a daily To Do list which they construct either the last thing the previous day or first thing in the morning. Such people may combine a To Do list with a calendar or schedule. Others prefer a “running” To Do list which is continuously being updated. Or, you may prefer a combination of the two previously described To Do lists. Whatever method works is best for you. Don’t be afraid to try a new system - you just might find one that works even better than your present one!

Be Flexible. Allow time for interruptions and distractions. Time management experts often suggest planning for just 50 percent or less of one’s time. With only 50 percent of your time planned, you will have the flexibility to handle interruptions and the unplanned “emergency.” When you expect to be interrupted, schedule routine tasks. Save (or make) larger blocks of time for your priorities. When interrupted, ask Alan Lakein’s crucial question, “What is the most important thing I can be doing with my time right now?” to help you get back on track fast.

Consider Your Biological Prime Time. That’s the time of day when you are at your best. Are you a “morning person,” a “night owl,” or a late afternoon “whiz?” Knowing when your best time is and planning to use that time of day for your priorities (if possible) is effective time management.

Do The Right Thing Right. Noted management expert, Peter Drucker, says “doing the right thing is more important than doing things right.” Doing the right thing is effectiveness; doing things right is efficiency. Focus first on effectiveness (identifying what is the right thing to do), then concentrate on efficiency (doing it right).

Eliminate the Urgent. Urgent tasks have short-term consequences while important tasks are those with long-term, goal-related implications. Work towards reducing the urgent things you must do so you’ll have time for your important priorities. Flagging or highlighting items on your To Do list or attaching a deadline to each item may help keep important items from becoming urgent emergencies.

Practise the Art of Intelligent Neglect. Eliminate from your life trivial tasks or those tasks which do not have long-term consequences for you. Can you delegate or eliminate any of your To Do list? Work on those tasks which you alone can do.

Avoid Being a Perfectionist. In the Malaysian culture, only the gods are considered capable of producing anything perfect. Whenever something is made, a flaw is left on purpose so the gods will not be offended. Yes, some things need to be closer to perfect than others, but perfectionism, paying unnecessary attention to detail, can be a form of procrastination.

Conquer Procrastination. One technique to try is the “Swiss cheese” method described by Alan Lakein. When you are avoiding something, break it into smaller tasks and do just one of the smaller tasks or set a timer and work on the big task for just 15 minutes. By doing a little at a time, eventually you’ll reach a point where you’ll want to finish.

Learn to say "No." Such a small word - and so hard to say. Focusing on your goals may help. Blocking time for important, but often not scheduled, priorities such as family and friends can also help. But first you must be convinced that you and your priorities are important - that seems to be the hardest part in learning to say “no.” Once convinced of their importance, saying “no” to the unimportant in life gets easier.

Reward Yourself. Even for small successes, celebrate achievement of goals. Promise yourself a reward for completing each task, or finishing the total job. Then keep your promise to yourself and indulge in your reward. Doing so will help you maintain the necessary balance in life between work and play. As Ann McGee-Cooper says, “If we learn to balance excellence in work with excellence in play, fun, and relaxation, our lives become happier, healthier, and a great deal more creative.”


Kathy Prochaska-Cue --"Thirteen Timely Tips for More Effective Time Management"
Leader Pascal -- "Thirteen timely tips"

TrackBack

TrackBack URL for this entry:
http://www.typepad.com/services/trackback/6a00d83451945169e200d83422a04853ef

Listed below are links to weblogs that reference Time Management Tips:

» Time Management Tips from Corporate Engagement
Time management is one of the great challenges that faces most of us, here are some great tips: Media Studies Classroom: Time Management Tips. [Read More]

Comments

Feed You can follow this conversation by subscribing to the comment feed for this post.

At college I found one of the biggest hinderances was trying to study with people who wanted to complain about the class instead of actually studying. At first I felt bad telling them I didn't want to study with them, but as time went on it just was too big of a time waster.

I found a few friends that were good to study with and avoided anyone who was either a distraction or unproven unless I heard on good authority that they were worth studying with.

Your topics is really mind blowing. I have a new idea about to-do list

One thing I have actually noticed is that often there are plenty of common myths regarding the banking companies intentions while talking about foreclosures. One fantasy in particular is that often the bank would like your house. The bank wants your hard earned money, not your own home. They want the cash they lent you along with interest. Preventing the bank is only going to draw a foreclosed realization. Thanks for your write-up.

I discover there’s a great deal of spam on this blog site. Do you need aid cleaning them up? I will help in between courses!

Hm i think it,s a good blog site.

Verify your Comment

Previewing your Comment

This is only a preview. Your comment has not yet been posted.

Working...
Your comment could not be posted. Error type:
Your comment has been posted. Post another comment

The letters and numbers you entered did not match the image. Please try again.

As a final step before posting your comment, enter the letters and numbers you see in the image below. This prevents automated programs from posting comments.

Having trouble reading this image? View an alternate.

Working...

Post a comment

Essential Educasting Topics

  • #blogging Ryan Tubridy
  • #ictedu
  • #travel on the M8
  • #measureit
  • #retro
  • #NYC Manhattanhenge
  • #language Shola
  • EoghanJennings
  • Recorded at ICT in Education Conference
  • #purposed
  • #egfdell video
  • #journal
  • #resources Free apps like @evernote
  • #ictedu Biros and Webcams
  • @Documentally @MyDolans
  • #event George Lee Opens Pop-Up Bank
  • #news
  • Anti-terrorist Tags
  • #trend Mifi
  • #queensvisit
  • Rock of Cashel
  • #analytics Matt Cutts
  • Road Closed for #QueensVisit
  • #mash2011

My Other Accounts

Delicious Facebook Flickr Google Plus Last.fm LinkedIn Other... Skype Twitter Twitter Yahoo!

Edtech News, Audio and Video

Blog powered by TypePad.
Educasting since 2006. View My Stats.